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Expectations & Guidelines for Annual Conference Speakers
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Thank you for your interest in presenting at the AAOE 2019 Annual Conference!

Let's Rock!

The AAOE 2019 Annual Conference will take place May 4-7, 2019 in Nashville, TN. We want you to be aware of our expectations for conference speakers. Please take a minute to familiarize yourself with the following statements and confirm your understanding below.

Should your presentation be chosen, you will be required to sign a speaker agreement with statements including, but not limited to:

  • I agree to conform to all program deadlines, guidelines, and timelines provided by the American Alliance of Orthopaedic Executives (AAOE).
  • I agree and understand that I am strictly prohibited from “Selling on the Platform." My presentation(s) must be educational in nature and the AAOE Annual Conference is not a venue for selling products, my services, etc. This includes but is not limited to the distribution and sale of promotional materials and promoting commercial ventures which may personally or financially benefit me, as the speaker, or my company. I also understand that violating this clause will result in becoming ineligible to present at any future AAOE Conferences
  • I agree to notify AAOE immediately by phone at (800) 247-9699 and by email at in the event that I am unable to meet the time and/or date for my speaking commitment.
  • I understand that the content of my presentation must be my own words and accompanied by my own images. To the best of my knowledge, my materials, electronic or otherwise, do not violate any lawful or proprietary regulations or other lawful acts including copyright, trademark, and privacy rights.
  • I consent to the use of my name, personal photo, bio and/or credential information to be used by AAOE in conjunction with the Annual Conference, Live Learning Center, and Conference Mobile Application.
  • I understand and provide consent that AAOE may record my presentation and make it available for purchase in their Live Learning Center. I authorize AAOE to live stream, record, reproduce, and publish my presentation(s) in whole or in part, including handouts and/or electronic presentation materials, with proper credit. I grant this permission with the understanding that the aforementioned actions are royalty free and copyright is retained by the original creator of any such materials.
  • I may request one (1) complimentary copy of my presentation recording with the accord that I will not sell, distribute, or stream the presentation to the web for personal use or otherwise without the written consent of AAOE.
  • I understand that I must provide a 10-question exam, with the requirements given to me by AAOE. I also understand that this exam will be used for participants to earn Continuing Education credit. This exam must be submitted to AAOE at least 10 business days prior to the start of the conference.
  • I agree to provide a PowerPoint presentation, or a handout displaying most of the information from the presentation, and any collateral materials for attendees as a PDF file.
  • All speakers who are affiliated with a vendor company must ensure that their company is registered as an exhibitor at the AAOE Annual Conference and paid in full by the established deadlines.
  • Speakers are not permitted to use their own computers. Macs are not allowed.
  • All concurrent session rooms will be equipped with the following: 
    • LCD projector and screen
    • PC Laptop 
    • Presenter microphones
    • Presentation teams of 1-3 will have lavalier microphones for all presenters
    • Panels or teams of 4+ presenters will have 1 lavalier for the moderator and 2-3 stand microphones for the panelists

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